Minutes of the General Meeting of Saundersfoot Community Council’s remote meeting held via the medium of Zoom held on November 5:

Chairman’s Report

Clr. Cleevely, and all Cllrs present, congratulated County Councillor Phil Baker on being awarded a British Empire Medal.

Planning Applications

NP/20/0441/FUL: Proposed alterations and extensions at, 20A The Strand, Saundersfoot, SA69 9EX - Following a brief discussion, it was agreed that the Council have no objections or concerns regarding this application.

NP/20/0472/FUL: Side extension, alterations, demolition of existing garage and new driveway at Emlyn Cottage, Sandy Hill Road, Saundersfoot, SA69 9HN - Following discussion, it was agreed that this design made good use of the plot and although it was noted that the extension is of a considerable size the plot, in the Councils opinion, is large enough to support such an extension. Therefore, no concerns or objections were raised.

NP/20/0491/FUL: Conversion and extension of barn to provide 4 additional bedrooms for guesthouse use at, Sandyhill Guest House, Sandyhill Road, Saundersfoot, SA69 9DR - Following discussion, Cllrs considered the route of access, egress and spaces for the parking of visitors’ vehicles raised concerns. It was noted that the Highways Department - Pembrokeshire County Council response had not yet been received.

The Clerk to advise the Planning Authority that the decision of the Saundersfoot Community Council has been deferred until further information is provided regarding the issues listed.

NP/20/0449/TPO: Canopy reduction on Oak trees progress at 9, Ocean Point, Saundersfoot, SA69 9LQ - It was noted that the information provided on the application form was inaccurate. The Clerk to request clarity on the amount of canopy reduction being applied for.

Consideration of

Correspondence Received

• Letter received from Tesco’s Bags of Help, requesting an update on the usage of the MUGA. Cllrs to forward any contributions towards the response to Cllr Boughton Thomas who will compile a response.

• Email received requesting if there is a project that the author could offer a monetary donation from the family in memory of their late Father, a Doctor who lived in Saundersfoot for many years. Cllrs to let the Clerk know of any project ideas that could be contributed to.

Reports from

Committees/Working

Parties

Clr. Williams BEM on behalf of the Sensory Garden Working Party reported: There are a number of daisies in the garden which require removing before the end of November; The four Holm Oaks require a slight cut back.

Clr. Williams BEM will arrange with Smart Gardens to assist with the assembling of the Christmas lights in the Sensory Garden.

Mr. Evans will liaise with Clr. Williams BEM regarding the use of the cherry picker to enable the lights to be positioned on the Christmas tree.

Clr. Sefton on behalf of the Policy and Procedure Working Party: The report and documents were shared with all Cllrs prior to the meeting, setting out the proposed new structure of the sub groups of the Council.

The proposed structure of all sub-groups of the Community Council were considered with all being either a working group, task and finish group or panel.

In the Term of Reference, the following were considered:

• All sub groups are only to vote on the proposals brought to full Council, all resolutions to be made at full Council meetings.

• Each sub group has the spending power of up to £200 per month. Any spend to be through the Clerk and providing there is allowance in the budget.

Clr. Baker proposed that the new sub group structure, as set out in the documentation, be adopted by Saundersfoot Community Council with the voting and number of members being considered at the next Annual Meeting of Saundersfoot Community Council; Clr. Cleevely seconded the proposal with the majority of Cllrs in agreement.

Clr. Cleevely thanked Clr. Sefton and the Policies Working group for all their efforts on drafting such comprehensive documentation.

Reports from Council

Representatives

Clr. Baker on behalf of the Chamber for Tourism advised the Council that the Chamber had been meeting every fortnight, remotely, to enable businesses to support each other and share information regarding the Governments imposed Covid 19 restrictions.

Agenda Items

Saundersfoot Library: All Cllrs confirmed that they had received the comprehensive report prepared by the Task and Finish group.

Clr. Boughton Thomas advised the Council that there are, at this point in time, three main considerations to enable the Community Council to provide a continued library service in Saundersfoot namely:

• The Library is run by the Community on a volunteer basis, with the Community Council contributing to the cost (amount unknown at this point in time).

• Saundersfoot Community Council continue to pay Pembrokeshire County Council circa £18,000 per annum, from the Precept, to enable the library service to remain as is. Consideration to be given to the possibility of the Library opening hours being altered to lower the amount to be paid.

• To close the library and Pembrokeshire County Council provide a mobile service.

The Task and Finish group will hold further meetings to enable all the facts, as far as possible, are sought and when appropriate a community consultation will be held to ascertain the views of the Saundersfoot community.

Hanging Baskets: To consider the price presented by Pembrokeshire County Council for the 2021 Hanging Baskets (12 or 14 ) for placing around the village.

Cllrs considered the fact that if hanging baskets are ordered from Pembrokeshire County Council, the liability of hanging and removing the baskets lies with the Pembrokeshire County Council and also to lift the them it takes a number of people, this is also carried out by Pembrokeshire County Council workers. Clr. Boughton Thomas proposed the Saundersfoot Community Council order 14 hanging baskets from Pembrokeshire County Council at a cost of £32.50 each; Clr. Wainwright seconded the proposal with all Cllrs in full agreement.

MUGA Lighting Structures: To consider the price provided to replace the two lighting structures on the MUGA due to them failing.

The Clerk confirmed that the MUGA area is now to be used on Tuesday evenings by a netball training group and Wednesday evenings by the walking football group.

The Council consider the price received for the replacement of two lights on the MUGA area. Clr. Wainwright will liaise with Safe Electrics to consider alternative lighting possibilities.

Clr. Cleevely proposed that a spend up to £550 to replace/repair the lights can be approved via Email, by all Cllrs; Cllr Upham seconded the proposal with all Cllrs in full agreement.

The next meeting will take place on December 3 at 6pm via the medium of Zoom.