AGENDA

MUGA/skateboard park: Chairman Morris gave an update on the above project as follows: The committee for this project had been re-established and included Clrs. John, McDermott, Morris and Poole. The first meeting was held on Monday, May, 26, in which established that there was £1,200 in the bank, £7,500 in council funds and potentially £650 in an old Skate Park fund. There may be some match-funding available from Mike Fry. The meeting agreed to get three up-to-date quotes from three builders or skate park specialists. They also needed to consider whether, or not, the fencing needed to be replaced or made good. They also need to establish what space is available to them. Before the next meeting, contact should be made with the lotteries people to see what type of grant should be applied for. The second meeting took place on Thursday, May 29, on site. It was decided that the single tennis court should become the skate park and the lower tennis court should have a single tennis court on the bowls club side, while the other side would retain its tennis court markings and also be marked out for five-a-side football and basketball. The fencing on the upper court was in better condition than that around the lower court, which would now need an extra gate on the field side for retrieving lost footballs. Quotes were needed for getting the MUGA area re-lined and also for the complete design and build of the skate park. Since this meeting, the group had discovered that modern skate parks now tended to be built entirely of high durability concrete with tubular metal edging and often with brickwork to emphasise urban themes. The design and build of such parks costed considerably more, but they needed to be looked into, especially in terms of safety, as they were generally constructed as an undulating surface that did not have sharp edges and sudden drops. Three companies had come to light, Midas, Canvas and Gravity, who were all skate park specialists and would all be contacted. Out of interest, G. D. Harries had provided a quote for providing a flat concrete surface on the single tennis court (17m x 34m) for £15,423, which included shuttering spacers. Another useful piece of information that had been given was that council can be considered as 'donating' the land to the project, though it will still remain ours. Council therefore need an up to date valuation of the land that includes the two tennis courts. Clr. McDermott then gave his report on the lighting required for the project: 18 floodlights would be required to be installed at a height of six metres, six in the skateboard park and 12 in the tennis court/MUGA. LED lighting would be recommended as they gave excellent colour quality with the added advantage of not requiring a cooling down period when used via a timed coined meter. The skateboard park and tennis court/MUGA should be illuminated separately. Cost of material would be approximately £2,500, plus 18 250 watts floodlights and brackets £1,957, making a total of £4,457. To install the LED lighting, the total would increase to £5,668. Clr. John informed members that the quotes for galvanised fencing had been obtained which amounted to £5,766, plus £550 for a simple gate and £900 for a double one. Clr. Baker queried whether all the features in the project were needed and also offered to transport youngsters to Haverfordwest to visit the skateboard park there. Clr. John though that this facility would help to take youngsters off the street and help with the anti-social behaviour in the village. Clr. John also suggested employing local tradesmen to help rather than large companies. Chairman Morris said that all options needed to be explored and it was essential that there was a visit the skateboard park in Haverfordwest and advised members that the sub-committee would continue to progress the project. Sands Nightclub: In the absence of Clr. Brabon, the clerk informed members that over the Whitsun weekend, many complaints had been made with regard to noise and rowdyism in the village which occurred very late into the night due to the club closing at 4.30 am. Clr. Baker said that he had raised the matter at the police forum meeting and the inspector stated that it was better to spread the time when people leave the Sands over a longer period of time. Clr. Baker urged the public to compile evidence and write to the licencing department, Pembrokeshire County Council. Clr. Pearson added that this was the weekend that the Sensory Gardens had been vandalised. The clerk was instructed to write to Pembrokeshire County Council licencing department regarding these complaints. Sensory Gardens: Clr. Pearson informed members that she had worked in the gardens recently and said that a great deal of work needed to be carried out there. She said that vandalism had taken place there which was very upsetting, including an expensive climbing plant which had been taken from the gardens. She suggested that Saundersfoot in Bloom combined with the volunteers in the gardens to work as a team to enhance the village flower displays. Clr. Hayes said that she would raise this when Saundersfoot in Bloom next met. She said that Wales in Bloom judges would visit Saundersfoot on July 14. Clr. Baker proposed that as the council had precepted £1,600 towards the gardens this year, they employ a contractor to work in the gardens for, perhaps, two days a week and this proposal was seconded by Clr. Cavell. The clerk was instructed to meet with the council contractors in the gardens and also obtain costings for the work to be carried out there. Clr. Boughton Thomas commented that the front of the BBQ building looked dreadful with weeds and also the large border in the BBQ area was full of weeds and needed tidying up.

CORRESPONDENCE RECEIVED

A letter was received from Saundersfoot Sports Club requesting permission to access the sports field for car boot sales on Tuesdays during July and August and Tuesdays and Fridays during August. Members agreed to this request subject to receiving a copy of their insurance cover for days the field is used for parking. Clr. Baker said that he had been approached by the sports club to erect a sign near the entrance to the ticket office to publicise the fact where the club is situated. Members agreed unanimously to this request. A letter was received from the Regency Hall committee thanking the council for the £500 donation which would be allocated to the users of the hall. Clr. Boughton Thomas sought clarification of how the committee should allocate these fees to the various organisations and what criteria should they use. Members decided that refunds should only be made to 'local voluntary organisations' and not to profit-making organisations who used the hall. An invitation was received from Rev. Marianne Osborne, Rector of St. Issell's Church to attend a 'Songs of Praise Service' in the church on Sunday, August 24, at 5 pm, to celebrate the floral creations and artistic expressions that the Saundersfoot in Bloom Flower Festival and Exhibition has become renowned for. A letter was received from Mr. Gareth Rees whose father in law Mr. Bill Nixon was buried in St. Issell's Cemetery and he requested that his family purchase the plot next to Mr. Nixon's grave. Mr. Rees said that St. Issell's Church held a special place in their hearts, having been married there, seen his children christened there and the family firm had refurbished the old schoolroom and he had helped to decorate some of the church prior to his wedding there. Members discussed the letter at length, but decided not to grant this request as many previous similar requests had been refused and they could not make an exception in this case. A copy letter was received from Pembroke Town Council which had been sent to Jamie Adams, leader, Pembrokeshire County Council, and to Carwyn James, First Minister, Welsh Government. The letter stated that the town council had resolved that a vote of 'no confidence' was passed in the ruling group of Pembrokeshire County Council following the scandals and issues which had arisen in Pembrokeshire County Council over recent months. A request was received from Mrs. Denis Jones, Saundersfoot, to erect a seat in St. Issell's Cemetery in memory of her parents who were buried there. The letter requested that the seat replaced the existing seat in the cemetery which was in poor condition. After a lengthy discussion, members agreed with the request, subject to the clerk speaking to Mrs. Jones to decide which type of seat be placed there. Members suggested that a recycled plastic seat be placed there, similar to the ones the council purchased recently.

ANY OTHER BUSINESS

Clr. Cleevely informed members that he had received complaints with regard to odours coming from the new microbrewery in the Old School, The Ridgeway, Saundersfoot. He said he had contacted National Park and Pembrokeshire County Council on the matter and was told that there had been a problem with the condenser which had now been sorted out. Clr. John agreed and said that in the planning application, a condition was included to install a condenser and hopefully the situation will be monitored very closely in the future. Clr. Bought Thomas said that at the last Regency Hall committee meeting, concerns were raised with regard to the TIC being located in the library and Pembrokeshire County Council had not taken steps to inform the public where it was now situated. She said that when the TIC was closed, staff at the Regency Hall had to assist tourists with information which was not acceptable. She went on to say that the TIC was closed on Bank Holidays, lunchtimes and Sundays which were the busiest times and asked that extra signage be installed to inform the public where the TIC was. Clr. Baker said that Alan Turner had now been transferred to the library staff. The clerk was instructed to write to Pembrokeshire County Council, Mr. Ben Pykett, to highlight the above concerns. Clr. Boughton Thomas expressed her concern at the dreadful signage on the fish and chip outlet in Brewery Terrace. The clerk was instructed to write to National Park on the matter. Clr. Hayes was concerned that the saplings had not been removed from the graves in the old cemetery and also nothing had been done to cut back the laurel tree which had been discussed previously. Clr. Pearson informed members that PAVS, in conjunction with Milford Haven Port Authority, have a scheme to give awards to volunteers who work more than 70 hours doing voluntary work, which she thought was an excellent idea. Clr. Boughton Thomas informed the meeting that Clr. Pearson had received an award at this ceremony for her work in the voluntary sector.