At the October meeting of Saundersfoot Community Council, the following matters were discussed:

CHAIRMAN'S REPORT

Chairman Cleevely informed members that he had attended the opening of the new Regency Hall. He said the majority of councillors were present and it was a very successful event.

He had attended the official opening of the red telephone kiosk in Sardis where the group had worked planting and caring for the land about 25 metres each side of the kiosk and proved a good example of a community coming together for the benefit of the area.

Clr. Poole asked for a letter to be sent to the Regency Hall committee thanking them for inviting the members of the council to the opening of the hall and what a successful event it was.

Clr. Hayes informed members that a pane of glass had broken on the kiosk and proposed that the council donate £100 for the replacement of the glass and this was seconded by Clr. Poole. All members agreed.

MATTERS ARISING

Dog fouling, Saundersfoot Beach: Clr. Baker said that he had spoken to Mr. Chris Payne, beach officer, Pembrokeshire County Council, requesting that the boundary line be moved and was told that a new byelaw would have to be drawn up and this would prove to be a lengthy process. He went on to say that next year new signage would be erected with the lifeguards responsible for the monitoring of these signs.

St. Issell's Cemetery: The clerk said that he had spoken to Mr. Rhys Thomas, Smart Gardens, with regard to the cutting back the laurel branches in the cemetery. He said that Mr. Thomas would meet with members during the next cut of the cemetery.

Clr. Hayes reported that another grave had been covered with top soil in the cemetery and the grave owner had re-turfed it twice. Members still had no knowledge of who had done this.

Defibrillator: Clr. McDermott reported that six new signs had been ordered and would be placed in the bowling club, Spar and the fish shop on the harbour and asked members for other locations for the signs to be located.

CCTV camera: Chairman Cleevely asked again if it was worth paying for the maintenance of the CCTV camera in the village which was costing £2,000 per annum. Members decided to place this item on the November agenda and also invite the Inspector in charge, Tenby Police Station, to this meeting.

Sensory Gardens: The clerk informed members that he had ordered a new litter bin for the Sensory Gardens and two for the outside of the Regency Hall gates. Clr. Baker said that Mr. Alan Hare, National Park, would hopefully provide these bins and the clerk said that he would cancel this order.

Old School House: Clr. Hayes informed members that the roof of the building had been made safe and other repairs had taken place also, and Clr. McDermott said that he would not now proceed with the 215 notice.

Toilets: Clr. Baker reported that further vandalism had taken place in the Regency Hall toilets resulting in them having to close.

Community council car park: Clr. Poole said that he was disappointed with the lining of the car park and thought all spaces would be at an angle. Clr. Baker replied and said that disabled spaces cannot be positioned in this way and any changes would result in a review of the planning application.

Clr. John thought that the area near the footway to the ticket office could have been used for more spaces and as there were no lines there, someone would use this space to park making it difficult for disabled users to exit the car park.

Christmas lighting: Clr. McDermott informed members that he along with Clrs. Poole and Morris had met to discuss Christmas lighting for Christmas 2013. He said at present there were 13 lamp ports which can accommodate lights and hopefully this year this would increase to 16 or 18 with extra lighting in Brewery Terrace and Milford Street. Clr. McDermott said that to adapt each lamp post would cost approximately £150, including labour, and a new tree socket would also be purchased. He went on to say that materials and labour for the above would amount to approximately £1,550, the precept being £2,000. Members thanked Clrs. McDermott, Morris and Poole for their hard work and proposed that they go ahead with the above purchases.

Flag pole for Regency Hall: Clr. Baker informed members that the cost of a six-metre flag pole with rope would be in the region of £150-£300. Clr. John said that he knew a supplier of flags and would investigate if the Saundersfoot logo could be included on the flag.

Footway leading to the beach from The Strand: Clr. Baker informed members that this footway was maintained by the beaches owner and he would be happy to clear it up.

Collection of rubbish, Moreton Lane: Clr. Hayes thanked Clr. Baker for arranging to have the rubbish collected from Moreton Lane and Clr. Baker said that the rubbish was now being collected on weekly basis by a mini wagon.

AGENDA

Sale of slabs from crazy golf area to bowling club: The clerk informed members that the bowling club had contacted him requesting if they could acquire the slabs being removed from the crazy golf area. It was proposed by Clr. Hayes and seconded by Clr. McDermott that the club be given them free of charge. All members agreed.

Senior citizens dinner 2013: Clr. Pearson updated members on the event. She said that a outside caterers could provide a two-course meal for £10 per head in the Regency Hall to include crackers, table cloths, cleaning, washing up and waitress service. She continued to say that a charge of £12 per head would cover the cost of hiring the hall and a glass of mulled wine. She said in previous years, the community council and Tenby and District Lions Club had purchased wine for the evening. Members decided to go ahead with the arrangements and it was proposed by Clr. Baker and seconded by Clr. Allsop to limit the number to 80, and to hold the event on Sunday, December 8, at 6 for 6.30 pm and to purchase 12 bottles of red wine and 12 bottles of white.

Discuss arrangements for Remembrance Sunday, November 10: Clr. Poole said he would contact the parade marshall and the clerk would speak to Mr. Adam Hensman regarding the playing of the Last Post. Clr. McDermott said that he would check the electrical socket and Clr. Baker would investigate the cost of hiring a professional contractor for the sound system for the day. Members decided to store the poppy boxes in the community council storeroom in the Regency Hall during the preparation process. It was decided that Clrs. Poole and Baker would liaise to discuss the order of the parade for the ceremony. More information would be made available to members at the November meeting with regard to celebrating the 100 year anniversary of the 1st World War. Clr. Baker said that he would find out if a planning application was required for the planned work on the cenotaph.

PLANNING APPLICATIONS

New dwelling, Plot 13 Bevelin Hall, Saundersfoot; new dwelling, plot adjacent 20 Sandyhill Park, Saundersfoot; Garden shed, Hurstlea, Saundersfoot. Members raised no objections.

CORRESPONDENCE RECEIVED

A letter of thanks was received from the Wiseman's Bridge Rowing Club for the donation given by the community council.

REPORTS FROM VARIOUS COMMITTEES, INCLUDING THE COUNTY COUNCILLOR'S REPORT

Councillor Baker reported to members as follows:

Further discussion with Owen & Owen regarding the condition of The Old School had resulted in the slates being replaced and secured, a clean-up of the yard and shelter and security panels placed across the entrance to the shelter. Clr. Baker was pleased that this was the end result and avoided Clr. McDermott in having to take action with the Section 215.

Clr. Baker was delighted that he had been able to assist Mr. Tilbury with regard to the refuse collection on Moreton Lane, a simple telephone call to the correct officer resulted in the small cage refuse lorry being sent to the property with collections starting the following week. Clr. Baker made two follow up calls to ensure the collection had taken place.

The remedial works to the clay paviors should have started with a test panel near the Spar. Unfortunately, due to an emergency drainage scheme, this was postponed. Should this prove to be unsuccessful, the matter would revert to Rob Evans.

Clr. Baker had been informed the Library IT had not been installed and had followed this up with calls to the county IT department, cultural services and Clr. Morse, the cabinet member. The supply chain providing the service was extensive with BT Openreach being the end contractor. Clr. Baker had also undertaken calls to them.

The suspension or cancellation of some adult education sessions at the Regency Hall Community Centre had also been raised as an issue and Clr. Baker was making investigations with the head of service with regard to this matter.

Following a review of the low bridge signs for Saundersfoot, Ben Blake had provided a new schedule of signs and locations and had also secured funding for the project.

Mr. Blake had also carried out a review of brown sign provisions for amenities in Saundersfoot. Clr. Baker would bring them to the next community council meeting for consultation and comment.

Mr. Blake has been able to produce the two new sign schemes without moving the HGV ban signs. He urged caution in removing the signs and rescinding the traffic order as this, even if not policed, may deter some HGV. Once removed, PCC would not reinstate.

New bins Regency Hall - PCC to provide a new recycling set and PCNPA would provide two new modern style bins

Review of parking at Saundersfoot School suggested that the time limited parking was having an effect, but the concerns of Hebron Church had been noted, and rather than remove the limits, it was suggested that the limit be changed to two hours which would help the church and also allow shoppers more time to visit the village shops.

Following a request from Saundersfoot Community Council to investigate the possibility in extending the dog ban on Saundersfoot main beach, Clr. Baker had spoken with the head of service. Welsh Government guidelines recommended only one third of a beach had a dog exclusion area. This wwas already in existence in Saundersfoot. Any change in the current status would require public consultation and a new by-law and could take between six to 12 months to complete. Bearing in mind the recently expressed public concern at a further restriction and the increasing pressure on budgets, there would not seem to be an appetite for further changes.

Clr. Baker asked Saundersfoot Community Council to join with me in congratulating Greenhill School on achieving 36th place in the Western Mail table. With even better results this summer, a further improvement was expected.

Clr. Cavell reported to members as follows:

Saundersfoot C P School - Over the summer period, the hall floor was finally replaced. Significant work was undertaken over the holidays to provide an outside area for Years 1 and 2. This area wwas now complete and would provide additional space for outdoor education and environmental studies. Once again, the school took part in the flower festival at St. Issell's Church. Mrs. Priestland prepared the school display. The school had also been involved in a number of sporting and musical activities, all of which had raised the profile of the school in the community. Of particular note were the infant sports team who scooped the trophy at the area sports. Congratulations to all. Clr. Cavell was invited to a special school assembly to celebrate the Tenby FOSS Tenby 10k run. A total of 42 parents and friends entered, over £3,000 sponsorship money was raised which would go toward the proposed multi-use games area. Well done to everyone.

Clr. Pearson reported to members as follows:

Saundersfoot-in-Bloom - Saundersfoot in Bloom held their first meeting in the new hall and were pleased to welcome Mr. Brian Harries to this meeting. It was decided to hold the flower festival in August next year. Comments by the Wales in Bloom judge were read out at the meeting and discussed, and those present were pleased with the report. Members decided to provide plants etc for the area around the new Regency Hall next year, and a location is needed to display the Wales in Bloom certificates.

Clr. John reported to members as follows:

Saundersfoot Forum - There was a very well attended meeting in the new Regency Hall where the chairman Mr. Neil Sefton went through the latest version of the Saundersfoot Development Plan and it was amended in line with the thoughts and ideas of those present.

Regency Hall committee meeting - The committee were informed that the curtains were in place and the winding mechanism will be fitted, along with the larger multimedia system in the main hall. The chairman's report mainly centred on a very successful grand opening of the hall when Mr. Mick Booth took 300+ photos to add to the historical archive of the hall. The chairman thanked all the helpers who organised the event, with special mention for the ladies in the kitchen who kept everyone refreshed with teas and coffees. He then read out a letter from the Hon Robin Lewis, the Lord Lieutenant of Dyfed, saying that he was very pleased for being invited to open the hall and for being shown around. He thought it was an impressive building and one that would be good for the village. During the whole day, over 350 people visited the hall and many expressed interest in the activities and some new bookings were taken as a result. The treasurer reported that the final bill was slightly less than the estimate with the builder reducing it by £16,000 and also providing £5,000 worth of work for free. There was an extra £5,500 of architect's fees payable due to the problems encountered with National Park planning officer.

Clr. McDermott reported to members as follows:

One Voice Wales - He said that he had attended a One Voice Wales meeting and the main topic discussed was training sessions for councils.

Clr. Morris reported to members as follows:

One Voice Wales - The withdrawal of the application for the establishment of MCZ's was underlined by the chairman and appreciated by those present. It was noted that letters have been sent out to council clerks offering a one off grant of £500 to enhance their WEB presence. It was the feeling of the meeting that being part of the Pembrokeshire County Council website would not be efficient as there would be potential problems with navigating around the site. A company called Vision ICT was prepared to build a website from scratch for £500 and service it for around £200 per annum. Contact needed to be made with Del Morgan OVW to gain information concerning finance that was available to assist councils with the management of Local Gardens. Clerks would be contacted and asked if OVW courses could feature as an agenda item in a future meeting.

Clr. McDermott reported to members as follows:

Cambrian Development - The main Cambrian Hotel building had been scaffolded at the front and rear. Internally, a great deal at work had taken place to support the rear and front facades. This had been achieved by fabricating a temporary steel frame throughout the whole of the internal building, this is then tied into the external walls by steel framework at the window openings which you will be able to see on the front faced. This structured supporting work had now been completed. The roof of the Cambrian Hotel, all the internal walls and floors would be removed leaving a shell ready for the rebuilding process to take place.

ANY OTHER BUSINESS

Clr. Baker informed members that a meeting should be held soon with the New Year's Day Swim committee to discuss arrangements for this year's event. Members asked if he would liaise with Mr. Martyn Williams for suitable dates and the council would commence a special meeting discuss the swim.

Clr. Baker asked if a letter be sent to Mr. Glen Codd, Pembrokeshire County Council, thanking him for tidying up the Regency Hall car park prior to the opening ceremony of the new hall.

Clr. Boughton Thomas said that she would like to thank Clr. Brabon for his cheque towards the buffet prepared for the opening of the Regency Hall.

Clr. Boughton Thomas said that she had expressed her concern to Clr. Arwyn Williams, chairman, Pembrokeshire County Council, and Clr. Elwyn Morse, cabinet member, Pembrokeshire County Council, with regard to the closure of the Regeneration Unit of Pembrokeshire County Council.

Clr. John said that he was approached by a resident asking where the nearest public phone was and realised that there was not one in Saundersfoot.

Clr. Pearson expressed her concern that, during recent torrential rain, serious flooding occurred in Valley Road. Clr. Baker said that he would investigate if any work could be carried out there to alleviate this problem.

Clr. Cavell informed members that the surface of the road at the lower end of the Incline needed attention and Clr. Baker said that he would investigate the possibility of getting it repaired.

Clr. Allsop informed members of a organisation called Vocal Eyes which was a community decision-making process of engagement and learning that turns ideas into action and the outcome is a stronger organisation which is more effective and more resilient. The process would include: suggest ideas, debate and rate ideas, vote on best ideas, act on the results.

The next meeting of the council will be held in the Regency Hall, Saundersfoot, on Thursday, November 7, at 6.30 pm.