Among matters discussed and considered at the May meeting of Saundersfoot Community Council were the following:

Chairman's Report

Chairman Cleevely welcomed the three new members to the council and said he hoped their time spent at meetings of the council would be enjoyable. He said that life as a councillor sometimes could be frustrating waiting for requests to be carried out as quickly as they should. Chairman Cleevely said that he had had a very quiet month, but he had the pleasure of rolling the first wood to open the new season of Saundersfoot Bowling Club.

Appointment of Chairman

Chairman Cleevely proposed that Clr. Baker be installed as the new chairman for 2008/2009 and this was seconded by Clr. Brabon. All voted in favour. Chairman Baker thanked all members for electing him as chairman for the second time. He said that he would like to take the opportunity to thank the outgoing chairman, Bill, for his extremely hard- working year in office and said he had to deputise for him only on one occasion. He went on to say that he hoped that he could follow in his footsteps and help to steer the newly-established council through the interesting times ahead. He said: "I would like to send best wishes to Mandy Allsop and Aubrey Lawrence who are not on the new council and to the three new councillors who are joining us - Clrs. Stephen John, Tessa Pearson and Chris Williams. "I can hardly believe that it has been 10 years since I was sitting in the same seat as you are now and I know that you will be worried about saying the wrong thing, but please always feel free to join in with all discussions tonight and in the future, we have all been through the same learning curve and we are all here to help." Chairman Baker then thanked Clr. Hayes for all the hard-work she had put in as the county councillor for Saundersfoot for the past 25 years.

Appointment of Vice-Chairman

Clr. Cavell proposed that Clr. C. John be installed as vice-chairman and this was seconded by Clr. Pearson. All voted in favour. Clr. John thanked all members for having the confidence to elect him as vice-chairman and said that he would carry out these duties to the best of his ability.

appointment of committee members

Ground committee to include Sensory Gardens - Clrs. Baker, C. John, Brabon, Hayes, Cleevely, Williams and D. McDermott. Regency Hall committee - Clr. D. McDermott. Manager, playing fields - Clr. R. Brabon; deputy manager: Clr. Williams. Saundersfoot In Bloom - Clr. Pearson. Saundersfoot CP School governor - Clr. M. Cavell. Saundersfoot Harbour Commissioners - Clr. Cleevely explained to members that the community council elected two representatives to the Harbour Commission and that Aubrey Lawrence, although no longer a councillor, would like to continue as council's representative. He said that this had happened once before when a non-councillor was elected to the Commission. Clr. Cleevely went on to say that Clr. Hayes had been a Commissioner for 25 years and would be an ideal person to represent the council. Clr. Hayes proposed that Clr. Cleevely remained as one of council's representatives and this was seconded by Clr. Cavell. All members agreed. Clr. Brabon then proposed that Clr. Hayes be council's second representative and this was seconded by Clr. Cavell. All members agreed. Therefore, Clr. Cleevely and Hayes would represent the council on the harbour until the new Harbour Order came into force. Saundersfoot Forum - Clr. S. John. Clr. Pearson to deputise in his absence. One Voice Wales - Chairman Baker informed members that he would like to stand down as representative due to work commitments. Clr. McDermott was elected to take over this role. Police Forum - Clr. Hayes. Recycling group - Chairman Baker and Clr. Brabon.

matters arising from the minutes

Housing Needs Survey: The clerk read out a letter from National Park with regard to the need for affordable housing in Saundersfoot. The letter stated that it noted the need for affordable housing in Saundersfoot and National Park had sought to secure opportunities in proposed developments to secure affordable housing (Cambrian Hotel - 7, Jalna Hotel - 2, Teague Boat Yard - 2) and these provisions went someway towards meeting those needs. The letter stated that an inspectors report did not agree with the view of the National Parks on one particular site in Saundersfoot, but the site had been submitted again as part of the Local Development Plan. The clerk then informed members that Martina Dunne and Julie Kirk would be attending the June meeting of the council when those issues could be raised in more detail. Litter bins: The clerk read out a letter from Pembrokeshire County Council stating that they did not supply dog mess bins, but they did encourage the public to use the ordinary litter bins for dog mess. Chairman Baker said that he was due to meet with Mr. Glenville Codd from Pembrokeshire County Council on May 14, and he would raise this issue with him, and also ask why posters had not been placed on all litter bins in Saundersfoot as promised informing the public that dog mess could be deposited in those bins. Chairman Baker invited members to join him at this meeting. Waiting restrictions: The clerk read out a letter from John Price, traffic manager, Pembrokeshire County Council, stating that the Traffic Warden service may be taken over by Pembrokeshire County Council in the next year to so, and as part of this process all existing traffic would need to be reviewed for appropriateness and accuracy on site. Clr. S. John asked if an extra traffic warden would be on duty in Saundersfoot this summer as The Strand area could be a problem for emergency vehicles due to illegal parking there. Clr. Williams agreed and was concerned at similar problems in High Street where cars were parked on both sides and on the pavements forcing pedestrians to walk in the road with pushchairs and said that it was an accident waiting to happen. Clr. Brabon hoped that the traffic warden this year would be on duty all the time in Saundersfoot rather than on odd days. Chairman Baker proposed convening a meeting with Mr. John Price, Pembrokeshire County Council, and Acting Inspector Thomas from Tenby Police Station to discuss these concerns in more detail. Vehicle Actuated Signs: A letter was received from Pembrokeshire County Council stating VAS were generally placed on camera sites or near schools where inappropriate speed had been measured. The letter went on to say that signs had been introduced on non-school sites where there had been joint funding of the signs with the community council, but there would need to be evidence of inappropriate speed or accidents at a specific location for the joint funding to be considered and the signs would become 'the property of the community council for future maintenance and ultimate replacement'. The letter concluded by asking if the community council would wish to consider joint funding signs for Saundersfoot. Clr. S. John commented that Saundersfoot was a conservation area and that variable or moving signs were not permitted. Chairman Baker asked for the results of the survey of the speed checks on The Ridgeway as this would provide the evidence needed for these signs. Fan Road: Pembrokeshire County Council stated that signs and reflective posts had been placed on Fan Road and plans were enclosed showing the revised signs and additional edge of carriageway posts at the junction with the B4316. Road markings, Milford Terrace: The area maintenance supervisor had been informed and work would be carried out in due course. Exception sites, affordable housing: The clerk informed members that Julie Kirk, National Park would be attending the June meeting to discuss the matter. Plinth for seat, Bevelin Hall: Clr. Brabon said that he had spoken to Mr. Brian Maddocks, Pembrokeshire County Council, and work would take place shortly. Cambrian development: The clerk read out a letter which had been sent to Stakefield Ltd by Cathy Milner, National Park, warning them of the conditions that had to be met prior to work commencing there. Chairman Barker again suggested that the community council meet with National Park prior to the development commencing to avoid similar problems experienced at Rhodewood. Litter bins, Cemetery: The clerk was instructed to liaise with Clr. Brabon with regard to purchasing litter bins for the cemetery and Clr. Brabon said that he would obtain quotes for erecting a blocked wall at the entrance to the cemetery. The clerk informed members that Stewart Treharne had commenced the inspection process in the cemetery and had completed the first phase and of the 113 headstones examined, seven were found to be unsafe and were banded. Regency Hall gates: The clerk informed members that he had received one quote for the refurbishment of the gates and was waiting for a second. Members decided to wait for this second quote before making a decision. Planning applications: The clerk informed members that the highways department had recommended refusal of application NP/08/131 (Extension, 9 Bevelin Hall, Saundersfoot) and a site visit would not now be necessary. The clerk was instructed to find out what were the reasons for refusal. Welsh Language Scheme: The clerk informed members that the Welsh Language Board had approved the council's scheme and thanked the council for their cooperation and wished them well with the implementation, but did add that the scheme would have to be reviewed on an annual basis. 20mph zone, Saundersfoot School: Chairman Baker informed members that this work had now been completed, but the humps would be highlighted in due course. Members thought that these measures would not deter motorists to keep to the 20 mph speed limit due to the fact that the humps were not high enough. Resurfacing, St. Brides: Clr. Brabon said that he had been informed by Clr. Hayes that resurfacing work would be carried out from St. Brides Hill to Rhodewood and the area around the Sandyhill estate.

agenda

Mole problem: Clr. Brabon expressed his concerns at moles appearing near the play area and St. Issell's Cemetery and asked for the problem to be discussed. The clerk said that he had spoken to Lee Richards, pest control officer, Pembrokeshire County Council, and was told that his department did not carry out this work, but he did say that the best way to get rid of moles was to set pincer traps and he would be willing to give advice on how to set them. Clr. Williams said that he knew of a pest control firm and he would contact them for further advice and costings. Approval of accounts for 2007/2008: The clerk informed members that the annual audit of the council accounts would be on August 22, and he asked that the accounts for 2007/2008 be approved. It was proposed by Clr. Cavell and seconded by Clr. Hayes that the accounts be approved and signed. Approval by the council that the Annual Governance Statement has been carried out: The clerk informed members that it had to be minuted that the above had been carried out satisfactorily by the council. It was proposed by Clr. Hayes and seconded by Clr. Cavell that this had been carried out by the council.

planning applications

Extension, Seven Wells, Saundersfoot. Solar panel, 12 Captains Walk, Saundersfoot. Demolish garage and rebuild, 1 Oak Hill Drive, Saundersfoot. Dwelling, Plot 6, Incline Way, Saundersfoot. Accommodation, Enfield, Saundersfoot. Extension, Albany Villa, Saundersfoot. With regard to the Enfield application, members expressed their grave concern at the potential access problems for traffic on an already dangerous and busy stretch of road. Chairman Baker declared an interest in the Captain's Walk plan, Clr. Williams in the Enfield proposal and Clrs. S. John and C. John in the extension at Albany Villa, and took no part in these debates.

correspondence received

A letter was received from Pembrokeshire County Council stating that an inspector appointed by the Welsh Assembly had confirmed the Order for the Status of Public Footpaths SP42/38 and SP/1/8 running from Tramway Cottage and following the line of the disused tramway to terminate in Stepaside. A letter was received from One Voice Wales informing members of their annual general meeting to be held on October 11 at the Bont Pavilion, Pontrhydfendigaid, Ceredigion. Members decided that Clr. McDermott would attend.

reports from various committees (including county councillor's report)

Clr. Hayes reported that she had attended a police forum meeting. She informed members that speeding was still a priority and the speed gun was being used regularly. She went on to say that two fixed penalties and three warnings had been issued on Stammers Road. Clr. Hayes said that noise and rowdyism was still a problem especially around the cash point area on The Strand. "Traffic wardens and officers are needed to book parking offenders and have been told to attend Saundersfoot whenever they can," she said. Clr. Hayes said that in the Tenby section, which covers Saundersfoot, Kilgetty, Narberth and Tenby, there were three sergeants, 18 police officers and three community support officers. Clr. Hayes informed members that the access between the beach and the coast path at Monkstone would be made easier due to National Park installing recycled plastic step boards. Clr. Hayes reported three incidents on Saundersfoot beach as follows: On Bank Holiday Monday, a car was driven onto the beach despite warnings of soft sand and got stranded and another driver who went to his aid also got stranded, and she was concerned at the impact this could have on Blue Flag status on the beach. She asked if a letter could be sent to Mr. Rick Lewis, Pembrokeshire County Council, expressing the council's concern of cars driving onto the beach. Clr. Hayes also reported that cockle pickers were leaving behind a large amount of litter when leaving the beach and said that the port authority had been informed regarding the collection of cockles from the beach. She requested that a letter also be sent to Pembrokeshire County Council on the matter. Clr. Hayes said that following a call from Clr. Cleevely, wind/kite surfing was taking place on the beach which was causing problems to others due to the high wind. She said that she had called the emergency services at Pembrokeshire County Council to deal with the matter. Clr. Hayes said that she had attended a Regency Hall meeting and a reply from Pembrokeshire County Council should be received on funding by June. She said that costs had increased due to the delays about the decision on the library. With regard to fundraising, there would be a rent-a- table event on September 13 in the Regency Hall and a concert by the Tenby Male Voice Choir on October 16. She went on to say that the Regency Hall committee had received a letter enquiring about the use of the hall by community groups, as the school and Pembrokeshire County Council, were working together to submit a bid to the Welsh Assembly for improvements in the village and ideas for the community travel plan and this information could help in the bid. Clr. Cavell informed members that, with regard to the Travel Plan/Safe Routes in the Community, a working party had met and Mrs. Sue Lewis, Pembrokeshire County Council, was in attendance, and a bid would be ready for submission in October. She said that Saundersfoot would be the number one priority and there were a few issues to be sorted out. Clr. Cavell said that with regard to the nature trail, the school had been very fortunate to have access to the woodland area near the school thanks to Mr. Lewis from Hean Castle Estate. She said special thanks should also go to Mr. Booth, Miss Parker and various helpers for their hard-work in preparing the site and pupils were loving his outdoor education. Clr. Cavell informed members that the Round House building was now complete and was well worth a visit and thanks should again go to Mr. Booth and his voluntary helpers and to Mr. Lionel Allen for carrying out the electrical installation. Finally, Clr. Cavell reported that firms had visited the site with regard to the new build at the school to prepare bids, and tenders closed on May 6. She said work would be phased and contractors would work closely with the school to minimise the disruption of the school day. Clr. Brabon informed members that he had spoken to Smart Gardens and they had suggested fitting a wooden edging around the borders to create a neater finish and also make it easier for cutting the grass, the cost would be in the region of £200. Chairman Baker expressed his concern at the safety aspect as the gardens were used by the public. It was decided that the grounds committee would meet Smart Gardens to discuss the matter in more detail. Chairman Baker reported that he had attended the Saundersfoot recycling group meeting where a presentation was made by Mr. Paul Watkins, of Pembrokeshire County Council, as follows: adopt a site - involvement of village groups; recycling provision at Bonvilles Court and the Regency Hall car park - discussions ongoing with PCNPA. The next meeting was on June 16 and posters would be put out to advertise.

any other business

Clr. Cleevely said that the Access Group had decided to donate between £50-£100 to purchase scented shrubs for the Sensory Gardens. Clr. Brabon said that he would make enquiries as to which plants to purchase. Clr. S. John expressed his concern at flooding occurring around the zebra crossing by the Captain's Table. Chairman Baker said that he would raise this with his meeting with Glenville Codd, Pembrokeshire County Council. Clr. Pearson raised the issue of cockle pickers parking their cars at the Glen and carrying large amounts of cockles from the beach and asked what could be done. Clr. Hayes said that one could report this to the port authority in Milford Haven, but very little seemed to be done to prevent this from happening. The clerk was instructed to write to the Milford Haven Port Authority regarding the matter. Chairman Baker suggested that if the three new members required information regarding the running of the Council, they could link themselves to one of the more long standing members for advice.