Among matters considered and discussed at the June meeting of Pembroke Dock Town Council, held at the Pater Hall, were the following:

REPORT OF THE TOWN CLERK

Grant funding letter of thanks: The town clerk stated that letters of thanks from the Pembroke Dock Friendship Club, Pembroke Dock Civic Society, Pembroke Dock Cricket Club and Hafren Maiden had been received regarding the grant funding which they had received. Financial assistance requests: Information had been received from Charlene Jones, a Pembroke Dock resident, who is one of the top 60KG female boxers in Europe. She recently won her fifth Welsh Championship title and has trained with the Great Britain Olympic Boxing Squad where she has won a silver and bronze medal. Charlene has been selected as one of 10 to represent Wales in the upcoming Glasgow 2014 Commonwealth Games. Charlene stated that she received very little funding from WABA and was looking to local organisations for sponsorship. All sponsors would be advertised at the Games and also through other areas of local media. After discussion, it was proposed that £150 be donated to Charlene and that the Town Council wish her well at the Commonwealth Games. Pembroke River Rally sponsorship: David James had contacted the office to inform members that the West Wales Maritime Heritage had again organised the Pembroke River Rally. Mr. James felt that both Pembroke and Pembroke Dock should be involved in the event. He stated that the plan of events would be for the Mayors and Mayoress of Pembroke and Pembroke Dock to be picked up at Hobbs Point in the flagship for the day. They would then sail to the Crown Pool and be met by the river pilot and a flotilla of small boats. The pilot would lead the convoy into Pembroke to dock at the South Quay where the Mayoral party would disembark and the Mayor of Pembroke would make a brief speech. One boat had been chartered to convey the Pembroke Mayoral party, but there was insufficient room for the Pembroke Dock party. Mr. James suggested that another motor cruiser be chartered to convey the Mayor and Mayoress of Pembroke Dock. For an extra boat to be chartered, it would cost £100 for the day. Pembroke Town Council would be paying for the charter of several vessels and pilot fees for the day. The town clerk asked members if they wished to pay £100 for the charter of a boat to enable the Mayor and Mayoress to take part in the event. It was questioned whether the Mayor of Pembroke Dock should also travel on the lead boat and it was agreed by those present that, yes, she should travel on the lead boat. It was resolved that, if it was agreed that the Pembroke Dock Mayor would travel on the lead boat, then the town council would pay £100 towards the costs of the event. Hanging basket sponsorship: The town clerk confirmed that a number of letters had been sent to organisations for sponsorship towards hanging baskets. Two responses had been received, which were from Y Cerrig Glas, the new Marstons Pub, who had agreed to give £300, while B&Q had commented that they do not have a budget for sponsorship, but would be able to provide certain items if required. It was questioned which organisations had turned down the request for sponsorship. The town clerk stated that only the two responses had been received from the 15 letters originally sent. St. Johns Flower Festival: The United Parish of Pembroke Dock St. Johns Church were arranging a Flower Festival from July 22 to 27. They asked if the council would like to put a display in the church for the week. The clerk asked if members would like to participate and to what value for the display. Clr. M. Murton stated that this was an excellent idea as this was the venue used for the civic service. Clr. P. Gwyther suggested that maybe the council could ask South Pembs Flower Arranging Society if they could put together the display. This was agreed and the society would be asked to do the display with a budget of £75-100 Broadband provision: The town clerk stated that a letter had been received from the office of Simon Hart MP, informing local councils about the new improved broadband service to the area. The information wasa available in the office if any members wished to view it. Ferry Lane/Pembroke Road junction: The town clerk stated that some members may recall that a meeting had previously been held to examine the issues with this junction. Conclusions from the meeting were that a roundabout should be installed to try to eradicate the issues. Pembrokeshire County Council had undertaken further examination of the issues and proposed that a better option would be to install traffic signals. The signals would be present on Ferry Lane/Pembroke Road junction and also at Buttermilk Lane/Bush Hill junction; the existing crossing at the top of Bush Hill would be retained and overhauled. Pembrokeshire County Council aimed to start work in July when the school was closed; roads would remain open during the work, with some disruptions. Clr. D. Earl stated that alterations to the junction had been looked at for a number of years and options of a roundabout or lights had previously been discussed at length. It was felt by all those present that the current proposal of traffic lights on the junction by the county council was the best option, considering the number of pedestrians, including a vast number of children, that use the route daily. There was general agreement that the scheme go ahead as proposed. Pater Hall Community Trust funding: It was resolved that caretaking services of 70 per cent would be paid to the Pater Hall Trust on a monthly basis. 2014/2015 budget: The town clerk stated that if item 10 of the report was agreed by full council and the Pater Hall Trust received a grant for the cleaning and caretaking costs, with payments on a monthly basis, then the budget should be changed accordingly to give a true view of the budget. A copy of the agreed budget was attached to members' papers. The changes which were proposed were: remove the £12,000 (Pater Hall Community Trust) from the donations section as the amounts which were paid for the caretaking services were already paid to the wages section, so this item would become redundant. The amount shown on the income would also need to be reduced from £12,000 to £5,000 to reflect actual amounts to be received. This would leave an amount of £5,000 surplus, which would be be allocated to the budget. The town clerk suggested that this be allocated in the following way: £1,000 - floral baskets and bunting. They had had to look at purchasing new brackets and liners for the baskets as some of the brackets had deteriorated. Clr. P. George acknowledged that bunting around the town was a good idea. £1,000 - civic regalia. The memorabilia for the town council had depleted and some new memorabilia would need to be looked at. £3,000 - proposed new offices. The clerk recommended that this amount should be saved towards the proposed new offices. Clr. M. Murton stated that the £3,000 proposed for the new offices should be kept as a separate entity to ensure the money was not used for anything other than the new offices. After discussion it was resolved - that the budget should be changed accordingly, with the £5,000 being split as follows: £1,000 floral baskets, £1,000 civic regalia, £3,000 ring fenced for the proposed new offices. Licence application: The town clerk stated that a licence application had been received for PS Stores, 28 Treowen Road, Pennar. The applicant proposed to be open between the hours of 6 am and 11 pm, with alcohol being sold during this time. There would be CCTV installed on the premises, with images being retained for 31 days. Councillors saw no problem with this request as there were already a number of establishment within the town working the same hours. Bicentenary celebrations: The town clerk stated that a letter had been received from Cosheston School Council regarding the recent events held in the town. Members of the school council had noted the disappointment about not being invited to the recent parade and visit from the Queen. The town clerk noted that Cosheston School Council had been informed that events were arranged by the Bicentenary Committee and she had passed the letter onto the co-ordinator, Martin Caveney. Vote of no confidence - Pembrokeshire County Council: The town clerk stated that the clerk of Pembroke Town Council had forwarded to all local councils a copy of a letter which had been sent to the county council by Pembroke Town Council. The letter stated that "a report was presented to council which outlined 'scandals' and issues which have arisen in Pembrokeshire County Council over recent months. "Following a long discussion, a vote was taken and it was resolved that a vote of no confidence was passed in the ruling group of Pembrokeshire County Council." The contents of the letter received were noted by all councillors. Civic Awards: The Town clerk noted that it had been nearly two years since this was last considered. Would council like to hold Civic Awards this year? The town clerk suggested that notices be erected as soon as possible, with the awards taking place in September. After a discussion, it was decided that a Civic Award ceremony would be held this year, and notices would need to go out as soon as possible, as September was not that far away. Proposed 20mph zone, Pembroke Road, Pembroke Dock: The town clerk stated that the county council would shortly be advertising a proposal for a 20mph zone on Pembroke Road. This would cover a length of 325 metres of road covering the access and exit roads to Pembroke School. In addition, traffic calming features would be used to try to reduce actual speeds to the 20mph level. The feature would be flat-topped road humps set at 75 mm above the adjacent road level. This was noted by all councillors and the general consensus was that this was a good idea. Village Green - Queen Street: The town clerk stated a number of queries regarding investigation work which was being undertaken on the section of green area in Queen Street. A resident had provided the office with a copy of the licence which she had gained, which stated that Pembrokeshire Housing Association were undertaking drilling on the land. Amongst the papers for the licence was a copy of a layout plan which showed four proposed dwellings on the area. There had been a number of concerns from local residents stating that this was the only green section of land left in the Central Ward area, and they were looking for help from the town council to try and stop housing being built on this area. It was noted that the section of land was allocated in the Local Development Plan as Amenity Open Space, with the policy stating: 'Development which would adversely affect the appearance character of local amenity value of areas of public and private open space will not normally be permitted. In exceptional circumstances where the proposal will bring clear social and or economic benefits to the local community and make a positive contribution to the built environment, development may be permitted where it can be demonstrated that no suitable alternative site is available'. The policy did seek to protect open space, but the areawas not fully protected until it had a village green agreement. Members were asaked if they wished to investigate this further and undertake a survey amongst residents to see if a village green application would be worthwhile undertaking? If members did wish to do this, then they only had until September to lodge an application as the rules for village green applications would be changing. It was resolved that the town council would investigate and look to lodge a village green application for the green in Queen Street. SUPPLEMENTARY REPORT OF THE TOWN clerk

Pembroke Borough Silver Band: The town clerk stated that a letter had been received from this organisation asking for help from the town council. They stated they had previously been using the Coronation Centre to store instruments, but this storage was no longer available. They asked if members had any suggestions of suitable locations which they may be able to use. They also stated that some of the instruments which were currently stored in the cellar were not being used. They intended to sort this out and mark any instruments which were owned by the Silver Band Instrument Trust in order for them to be reallocated at their discretion. After a discussion, it was decided that a meeting was needed with the Silver Band Trust to discuss this further. Tidal Energy Ltd update - Delta Stream device: The Tidal Energy Delta Stream device was being constructed and assembled at Mustang Marine's shipyard. Mustang Marine had continued to work on the device over the past 10 weeks whilst the company had been in administration. It was considered that fabrication of the Delta Stream turbine had been one of the key factors in keeping the yard operational and preventing closure. The town clerk noted that there were plans to begin marine works onsite in Ramsey Sound early that month. Work, including laying of the moorings cables an deployment of the device, would be carried out during separate operations between June and August. Tidal Energy Ltd had stated that they would keep the council updated with progress. Pater Hall Community Trust - licence application: Clrs. P. George, M. Colgan, P. Gwyther, J. Phillips and P. Kraus declared an interest and left the room. The town clerk stated that application for the Pater Hall licence had been received, with the information within the licence being as follows: Play, film, boxing or wrestling and performances - 10.00 am - 23.00 Monday-Sunday. Live music, recorded music and dance performances - 0900-2400 Sunday - Wednesday, 0900-0100 Thursday - Saturday. Late night refreshments - 0900-2400 Sunday-Wednesday, 0900-0100 Thursday-Saturday. Supply of alcohol - Sunday, Wednesday 0900-2400, Thursday-Saturday 0900-2430. It was resolved that the licence for the Pater Hall Trust be supported by the town council. Armed Forces Day: The Town Clerk informed the council that an event would be held in Pembroke this year. Members were provided with an invite which had been sent from Pembroke. It was also stated that if this event was poorly attended again this year, it may be cancelled for future years, as a lot of work was undertaken by the officers of the council to arrange the event. Twinning committee - Bergen visit: The town clerk announced that the twinning committee were hosting some visitors from Bergen during July. A pig roast had been arranged for July 19 which would be held at the Water Sports Centre in Pembroke Dock. The group agreed if any member wished to attend they could, but they would be required to pay £10 per head for the pig roast.

REPORTS FROM TOWN COUNCIL REPRESENTATIVES SERVING ON OUTSIDE BODIES

Police Forum: Clr. M. Murton informed the meeting that the PCSO team had been working alongside FAST, putting in place the first trial involving 40 families within Pembroke Dock. They had already seen a boost in confidence, not just within the children, but the whole family. If this trial was deemed successful, there was to be a second trial pilot of three to five years age range. Other than this, there had been no major new items for discussion. Clr. Murton also commented that the priorities for the town were to keep a general watch for anti-social behaviour with youngsters around the town. Valero Community Advisory Panel: Clr. M. Colgan attended the meeting on June 3 and noted that there would be a 'turn around' taking place between September and November at the refinery. This would involve the main construction crews such as Leadwood's, Jenkins and Davies and Red Hall and could possibly mean some extra work being available. Memorial Park update: Clr. S. Perkins stated that building work was due to commence on the park and should be finished in time for the school summer holidays.

COMMUNITY ISSUES

It was stated that the Civic Dinner held in the Pater Hall was a success. Clr. P. Folland suggested that the Main Hall could do with a cloak room facility or something similar. Clr. P. Gwyther made council aware that the public toilets in the Asda car park were in a general poor state. There were cracked and missing tiles on the floors and walls and the toilet cistern was cracked and broken. Clr. Gwyther had spoken to Pembrokeshire County Council and also sent photographic evidence regarding the general poor state of the public toilets. Clr. S. Perkins noted that it would be a good idea for Clr. Gwyther to work alongside Clr. A. Lee who was the county councillor for the ward. Clr. A. Wilcox stated that the Village Green clean up in Stranraer Road was ongoing and running well. Clr. J. Phillips questioned why certain roads were being resurfaced throughout the town. Clrs. S. Perkins and A. Wilcox noted that the council agreed a list of roads in a previous meeting. The town clerk was to look at the list of roads agreed. Clr. P. George stated that the general state of the cemetery in London Road was horrendous; the maintenance seemed to be sporadic and not completed to as high a standard as it should be. Clr. S. Perkins was going to look into this.

MAYOR'S REPORT

The Mayor commented that she, along with the Mayoress Lauren George, had attended many events over the past month, the first of which was the Civic Dinner, which took place at the Pater Hall. The food was put on by Courtyard Caterers and was very nice, although they did not seem to cater much for vegetarians, even though it was specified to them that this option was needed. The Mayor noted that the main hall looked lovely; Upsy Daizy had taken care of the table linen and chair covers and what a difference it made. The event was well attended. That same weekend, the Pembroke Town Council Civic Service and Luncheon were held. The Mayor also attended a light lunch and greetings on board HMS Pembroke and later that day on Front Street she saluted the Band of Royal Marines. The Mayor also noted that she had attended the Haverfordwest Civic Service, the Quins annual dinner and presentation, plus an induction service at the Zion Church for Rev. Dafydd Taylor. Finally the Mayor commented that she had attended the Silver Explorer cruise ship that docked in Pembroke Dock Port, where she was able to meet and greet the guests of the ship and all the crew.