Before the start of the August meeting of Manorbier Community Council, the chairman, Clr. R. Hughes, welcomed new councillors, Clr. Long and Clr. Parker.

Among matters considered and discussed at the meeting, held at Skrinkle Community Centre, were the following:

The clerk explained that as Clr. D. Brown had now been absent for six consecutive meetings, he was disqualified from the council, and as such a casual vacancy had now arisen, and the elections office would be duly notified.

Following questions regarding ongoing absences, the clerk added that if a councillor was absent for a period of time and gave an apology and reason for the absence, members could extend the period allowed, but only if the reasons given were approved, e.g. long term illness. Apologies given with no reason were not able to be approved.

To receive and consider a presentation from Rachel Gibby, Pembrokeshire County Council, about the Good Neighbour Scheme. Clr. Baker proposed adjourning the meeting to allow for public involvement. All were in favour. Clr. Hughes then welcomed Rachel Gibby and invited her to make a presentation regarding the scheme. Once the presentation was completed and questions answered, the meeting returned to session. Clr Haynes proposed that Rachel Gibby be asked to send out the questionnaires to determine the possible response from the community to the scheme. All were in favour.

CORRESPONDENCE

Correspondence: The clerk brought forward a number of items of correspondence, including a response from Mr Darren Thomas, PCC, in relation to concerns raised regarding the bus stop at Skrinkle. Clr. Baker confirmed he would pass on the details about the County Cars service run by the WRVS to Mrs. Loady.

Questions were raised by a Mr. Cochrane regarding the Boat lane in Lydstep. The clerk advised that she had suggested that Mr. Cochrane direct his enquiry to the Highways Department at Pembrokeshire County Council. It was also agreed that the questions raised be forwarded by the council to Pembrokeshire County Council.

A reply was received from Theresa Nolan, of the Pembrokeshire Coast National Park Authority, in relation to the proposed footpath diversion around Park Farm. Clr. Hughes declared a personal interest in the matter. Clr. Calver proposed that the route be sent back again as being the preferred route suggested by the community council, this being seconded by Clr. Long. A vote was taken, with Clrs Baker, Long and Calver in favour. Clrs. Hughes, Williams, Haynes, Gourlay and Parker abstained.

A letter was received from Mr. Ged Davies, of the Environment Agency, with reports enclosed regarding the bathing water at Lydstep and Manorbier beaches. Clr. Calver queried a couple of points regarding the emergency outfall at Manorbier, and the flow of sewage from Lydstep through the system. The clerk was to raise these points with Mr. Davies.

Clr. Calver brought forward a letter he had received in relation to a proposed name for a new housing development currently underway in Jameston. The proposal from the landowner was to name the estate May Park. All councillors present felt this to be an acceptable proposal.

PLANNING APPLICATIONS

Extension at Kelpie Cottage, 2 Norton Cottages, Manorbier - no objections raised.

Change of use of garden to tea room, Beach Break Tea Room, Manorbier - planning approval noted

Alterations and extensions, Meadowbank, Cob Lane -planning approval noted.

OTHER MATTERS

To determine the complaints procedure to be adopted by Manorbier Community Council. Further to the model document brought forward to the last meeting, the clerk had obtained a simplified version of a complaints procedure as used by a community council in Carmarthenshire of a similar size to Manorbier.

After some discussion, it was proposed by Clr. Williams, and seconded by Clr. Baker, that the simplified version be adopted by Manorbier Community Council, subject to further discussion and clarification of the detail of it at the next meeting. All were in favour.

To determine the appropriate course of action to be taken in relation to painting at the Bier House. It was explained that the doors and other paintwork required refreshing, and the sign needed replacing. Clr. Hughes proposed that at least two quotes be obtained for the works to be done, seconded by Cllr Baker. All were in favour and Clr. Baker would provide the clerk with details of areas to be painted.

To determine the appropriate course of action to be taken in relation to painting at the Skrinkle Centre. Clr. Haynes proposed that at least two quotes be obtained for the works to be done. When a vote was taken, seven councillors were in favour, with Clr. Calver against.

To receive and consider a letter received from Mr. Peter Kidney requesting action on a number of points.

Clr. Hughes read out a letter he had received from Mr. Kidney which referred to the lease on the sports field and terms of it, maintenance of the sports field, in particular the hedges, and a report on the buildings and fields with regard to health and safety issues compiled in 1999 by Clr. Calver.

After some discussion, during which it was suggested that Mr. Kidney be asked to provide copies of the lease and the report on the buildings, Clr. Hughes proposed that Mr. Kidney be invited to attend the next meeting with all documents to hand to discuss the matters raised further. All were in favour.

To approve the following outstanding invoices for payment: Glyn Edwards Office Equipment - £117.50 for photocopier services. Clr. Hughes explained that both photocopiers had been serviced, and the engineer had recommended 'mothballing' the machine that had been producing poor copies and using the machine from in the cupboard at Skrinkle instead. The second machine was by far the better machine and still in full working order. Clr. Gourlay proposed payment and all were in favour.